Archive for GTD Concepts

Recent Webcast with David Allen

Posted 07/15/16 by James and filed under:

Whether you are a beginner or an expert in GTD it’s always useful to review the concepts and hear new ideas you missed in the past.

Here is a great interview with David Allen by Eindblazen a dutch Podcast site from April 2016.  Enjoy!

New Version of GTD Book Released

Posted 04/03/15 by James and filed under:

David Allen, the author of Getting Things Done has released an updated version of his best selling productivity masterpiece.

GTD was first released in 2001 and this new edition is the first overhaul that David has completed on the book in about 15 years!

Below is a picture I took of my original copy and of the new version that came out in March of 2015.

New edition of Getting Things Done by David Allen

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Why Traditional To Do Apps Fail

Posted 01/07/15 by James and filed under:

Most list manager apps work pretty much the same. Badly. At least for everyday productivity.  You create a long list of to do task you need to do and then when you are ready to do them, you are shown the entire list of items to choose from.  It’s too many tasks to really comprehend.  The confused mind usually opts to do nothing.  They are fine as special purpose lists, but not great for using as your every day productivity tool.

Sure, you can filter the list by arbitrary things such as priority or due date, but many times those are false dates, not real deadlines and as such don’t really compel you do complete the task on that date.

Filtering your list by priority is also a problem, as priorities can and should change based on circumstances that change rapidly throughout the day.  So you at 4:30 pm in the afternoon when you look at your task list and see priority 1 is to write a report for your boss and you only have 30 minutes left in the day, you tend to beat yourself up and maybe shut down your task list all together.  Just because the priority 1 task wasn’t what you had the time or energy left to do right then!

This in my mind is why people tend to fail when using a traditional to do list application.

So What Does Work?

Based on GTD principles, the way GTDNext handles tasks is a little different from most list managers and to do apps.  The difference is small but incredibly powerful and important. 

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GTD Prioritization Video

Posted 09/21/14 by James and filed under:

Recently I did a blog post on prioritization.  The post compared a few methods of prioritization to how prioritization is done in GTD.

The post finished off with a quick description of how I do prioritization in GTDNext.  I had a few requests to explain the method I use more in-depth. I made this video in response to that request.

The video takes you through three quick steps that can be done in about one minute.  I do this several times a day. Each time I’m sitting down for another “work session”.  Or as I call in “Next Action Time”.




How to Prioritize your work using GTD

Posted 09/03/14 by James and filed under:

How you prioritize your work using the Getting Things Done (GTD) methodology is often misunderstood and sometimes unfairly maligned.  It is a little different than most systems, which seems to cause some confusion as to how to do it effectively.  In this blog post, I’m going to talk about the differences between traditional productivity prioritization methods and GTD, specifically GTDNext.

The Traditional Method.

One of the traditional methods people were taught goes something like this.  It’s called the ABC method and here is what you do.

Create a new list each day of everything that you need to do.  Then go through your list and write A, B, or C next to each task for the day.  A = Vital,  B = Important,  and C = Nice to do.   Then go back through your list and number each item.

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Processing Your Inbox

Posted 08/20/14 by James and filed under:

I always think it is interesting to see how others process their inbox(es). In this video, David Allen walks us through his process.

The video is less than six minutes long. If you don’t get at least one good reminder or best practice, I’d be surprised.


In the comments, let us know how many inboxes you have, how often you process them, and how you actually do it.

The Best 3 Ideas from “Eat that Frog” by Brian Tracy

Posted 07/23/14 by James and filed under:

My Picks for the Best 3 ideas from “Eat That Frog” by Brian Tracy

Brian Tracy wrote a great little book called Eat That Frog.  It’s only 129 pages, and I’ve read or flipped through it many times over the years.  In the book, he gives 21 ways to stop procrastinating and get more done in less time.  Eat that Frog GTD

I flipped through the book again recently and found my top three favorite ideas from the book.

Idea 1 – Set the Table

In this book, setting the table refers to creating goals.  Brian believes that one of the main reasons for procrastination is not having a clear reason for why you are doing your tasks.  Having clear goals laid out will help you achieve more because your actions are closely tied to goals.  I’ve talked about goal setting using GTDNext in a previous post.

Brian gives these tips for goal setting:

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Sequential and Parallel in GTDNext

Posted 07/19/14 by Sergio and filed under:

In creating GTDNext, we are always trying to make the behavior of the system as logical as possible.  Often, the reality appears to be far beyond what we’ve planned in our logic.  The Parallel/Sequential paradigm is one of these cases.

Historically, applications and tools refer to the parallel term only in the context of Actions. The main reason for this (I’m guessing) is probably the internal architecture of those tools.

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Next Actions and Actions Parallelism

Posted 07/10/14 by Sergio and filed under:

This is the first post in a small series concerning the Next Actions, their logic and the parallel/sequential implementation in

In this post, I’ll describe what the “Next Actions” are, and how using them helps to manage your tasks and plan your life better.

In GTD, the “Next Action” is the very first action of a project you are planning.  Having a big number of projects planned makes it a headache to review all of them and all their tasks to choose which one to do now. GTD’s Next Actions makes the process much easier, letting you just pick the action from the Next Actions list (which is much shorter, than all the actions in all projects).

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Interview with David Allen

Posted 06/27/14 by James and filed under:

This video was released is June of 2014 and provides is a very complete interview with David Allen.  It is over an hour, but well worth watching.  Especially if you are new to GTD and want to hear about it from the master himself.  Even if you have read the book in the past, I highly recommend watching this video.

David himself said this about the video in a recent tweet.  “Pretty complete exposition of GTD”  Enjoy!