Archive for Productivity

Recent Webcast with David Allen

Posted 07/15/16 by James and filed under:

Whether you are a beginner or an expert in GTD it’s always useful to review the concepts and hear new ideas you missed in the past.

Here is a great interview with David Allen by Eindblazen a dutch Podcast site from April 2016.  Enjoy!

Using Science to Support your GTD Productivity

Posted 02/07/15 by James and filed under:

I recently came across the below video and thought it was interesting.  It brings up some great thoughts on productivity. 

Take a look and see what you think.  Do you agree or disagree with the ideas?

Below the video I’ve outlined the main points the video makes and added a few thoughts of my own about how these points, backed in science can be utilized in GTDNext more effectively. 

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The Best Ideas from the book 18 Minutes

Posted 01/13/15 by James and filed under:

I recently finished reading: 18 Minutes: Find Your Focus, Master Distraction, and Get the Right Things Done by Peter Bregman.  Overall it is a great book, with lots of excellent ideas. 

Peter has a very successful consulting practice and works with executives of many fortune 500 companies.  I found many of his ideas to work well not just for executives but for knowledge workers and entrepreneurs. 

A few ideas really resonated with me and also have some implications to working with GTDNext

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Why Traditional To Do Apps Fail

Posted 01/07/15 by James and filed under:

Most list manager apps work pretty much the same. Badly. At least for everyday productivity.  You create a long list of to do task you need to do and then when you are ready to do them, you are shown the entire list of items to choose from.  It’s too many tasks to really comprehend.  The confused mind usually opts to do nothing.  They are fine as special purpose lists, but not great for using as your every day productivity tool.

Sure, you can filter the list by arbitrary things such as priority or due date, but many times those are false dates, not real deadlines and as such don’t really compel you do complete the task on that date.

Filtering your list by priority is also a problem, as priorities can and should change based on circumstances that change rapidly throughout the day.  So you at 4:30 pm in the afternoon when you look at your task list and see priority 1 is to write a report for your boss and you only have 30 minutes left in the day, you tend to beat yourself up and maybe shut down your task list all together.  Just because the priority 1 task wasn’t what you had the time or energy left to do right then!

This in my mind is why people tend to fail when using a traditional to do list application.

So What Does Work?

Based on GTD principles, the way GTDNext handles tasks is a little different from most list managers and to do apps.  The difference is small but incredibly powerful and important. 

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How are those New Year’s Resolutions going?

Posted 01/06/15 by James and filed under:

Resolutions never worked (long) for me

I don’t set resolutions. I haven’t for years. I used to set resolutions every year like clock work.  I’d sit down and make lists (sometimes huge lists) of things I was going to do in the New Year.  Then I’d promptly do none of them.  Of sure, for a week or two I’d be all gung ho and work the resolutions.  For a while it they would go great. But it never stuck long term. So the next year I’d ’d make systems to help me remember to review them my resolutions. That would work a little better. Until it wouldn’t, and I’d be stuck again not doing a damn thing on my resolutions for a whole year. 

About five years or so I stopped the whole crazy process. I no longer set new years resolutions. It feels really good. 

What should you do instead?

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Processing Your Inbox

Posted 08/20/14 by James and filed under:

I always think it is interesting to see how others process their inbox(es). In this video, David Allen walks us through his process.

The video is less than six minutes long. If you don’t get at least one good reminder or best practice, I’d be surprised.


In the comments, let us know how many inboxes you have, how often you process them, and how you actually do it.

Can Procrastination make you more Productive?

Posted 08/06/14 by James and filed under:

In recent article on Business Insider Maggie Zhang  takes a look at this question. She found some support for the idea from  Stanford Professor John Perry. John Perry thinks that he is more productive by being what he calls a “Structured Procrastinator”.

Here is how Professor Perry defines structured procrastination:

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