Enhancement to Notes feature

Posted 09/24/14 by James and filed under:

Hello note fans.  In today’s release (5.13) we have made it easier for you to take notes on all your projects and actions.

Notes feature in GTDNext

Instead of having notes only available via the edit panel, you can now create, edit and view notes directly in the main pane.

Just click SHIFT+ENTER while on any item.  This will open up an area to type directly below the item.  The area will grow as you type more.  Hide the area again by either pressing the note icon with your mouse or by hitting SHIFT+ENTER again.

This works in all views.  Take a look at the below video for a quick introduction to the feature.

Archive and Restore Feature

Posted 09/22/14 by James and filed under:

GTDNext now has an archive and restore feature available for premium subscribers to help keep your outline cleaned up and organized.

Archive lets you easily remove completed items from your outline and place them in an archive. It also allows you to restore items as needed. Deleted items are also stored in the archive and can be restored if needed.

As your list of completed items grows bigger and bigger you will eventually want to clean it up to reduce the number of completed items kept in your main outline. This keeps the outline looking nice and neat.

Here are the basics of how the new feature works.

  • The edit panel has a new “Archive” button at the bottom that only shows up for completed items.
  • Press the archive button to move the completed task out of the main outline and into your archive.
  • The archive is located in the left navigation area.  Click to see all your archived actions
  • You can restore a single action or a project and and all it’s actions
  • All deleted items also go to the archive.
  • If you accidently delete an action or a project you can restore it from the archive.
  • The uses a few different colors and font effects to differentiate items.  Completed is black strikethrough. Red is deleted items.  Red strikethrough is canceled items. Black represents parent items that are not archived.

The below video gives a complete overview of how it used.

GTD Prioritization Video

Posted 09/21/14 by James and filed under:

Recently I did a blog post on prioritization.  The post compared a few methods of prioritization to how prioritization is done in GTD.

The post finished off with a quick description of how I do prioritization in GTDNext.  I had a few requests to explain the method I use more in-depth. I made this video in response to that request.

The video takes you through three quick steps that can be done in about one minute.  I do this several times a day. Each time I’m sitting down for another “work session”.  Or as I call in “Next Action Time”.




Using GTD as an Elementary School Teacher

Posted 09/18/14 by James and filed under:

Every once in a while we like to take a look at a specific profession and talk through how GTDNext could be utilized. These are just ideas and a starting point for people to run with. With school starting we focus on teachers in this article. 

Teachers have a very tough job. Keeping track of curriculum for four or five subjects, how far along each child is with specific assignments and  projects, who has handed in their assignments, grades, parent teacher conferences, school projects.  It’s a never ending list and it’s very tough to keep track of it all.  GTD can be very helpful in these types of chaotic situations.

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How to Prioritize your work using GTD

Posted 09/03/14 by James and filed under:

How you prioritize your work using the Getting Things Done (GTD) methodology is often misunderstood and sometimes unfairly maligned.  It is a little different than most systems, which seems to cause some confusion as to how to do it effectively.  In this blog post, I’m going to talk about the differences between traditional productivity prioritization methods and GTD, specifically GTDNext.

The Traditional Method.

One of the traditional methods people were taught goes something like this.  It’s called the ABC method and here is what you do.

Create a new list each day of everything that you need to do.  Then go through your list and write A, B, or C next to each task for the day.  A = Vital,  B = Important,  and C = Nice to do.   Then go back through your list and number each item.

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Processing Your Inbox

Posted 08/20/14 by James and filed under:

I always think it is interesting to see how others process their inbox(es). In this video, David Allen walks us through his process.

The video is less than six minutes long. If you don’t get at least one good reminder or best practice, I’d be surprised.


In the comments, let us know how many inboxes you have, how often you process them, and how you actually do it.

8 Cool New Features in GTDNext

Posted 08/18/14 by James and filed under:

Keep those Features Rolling!

We are a little over halfway through August, and the features keep rolling out for GTDNext! Below is a quick recap of some of the new features released this month.

So far this month, we have delivered the following 8 features:

  1. Ability to prioritize focus list items
  2. Ability to prioritize next action list items
  3. Ability to export project and item texts
  4. Subscriptions went live
  5. Cancel an Action or Project
  6. Waiting List Items with due dates appear in Focus list on due date
  7. Deleting Items no longer requires confirmation (unless it has sub items)
  8. Clicking “done” on a project with more than 5 “un-checked” items requires confirmation

Today’s blog will talk about each feature to help make sure you know how each feature works.

Read More→

GTDNext Subscription Launched Today

Posted 08/14/14 by James and filed under:

Earlier today, subscriptions for GTDNext went live!

We are excited to launch subscriptions as this will help create a sustainable business model and allow us to continue providing new features and platforms for GTDNext.

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Can Procrastination make you more Productive?

Posted 08/06/14 by James and filed under:

In recent article on Business Insider Maggie Zhang  takes a look at this question. She found some support for the idea from  Stanford Professor John Perry. John Perry thinks that he is more productive by being what he calls a “Structured Procrastinator”.

Here is how Professor Perry defines structured procrastination:

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The Best 3 Ideas from “Eat that Frog” by Brian Tracy

Posted 07/23/14 by James and filed under:

My Picks for the Best 3 ideas from “Eat That Frog” by Brian Tracy

Brian Tracy wrote a great little book called Eat That Frog.  It’s only 129 pages, and I’ve read or flipped through it many times over the years.  In the book, he gives 21 ways to stop procrastinating and get more done in less time.  Eat that Frog GTD

I flipped through the book again recently and found my top three favorite ideas from the book.

Idea 1 – Set the Table

In this book, setting the table refers to creating goals.  Brian believes that one of the main reasons for procrastination is not having a clear reason for why you are doing your tasks.  Having clear goals laid out will help you achieve more because your actions are closely tied to goals.  I’ve talked about goal setting using GTDNext in a previous post.

Brian gives these tips for goal setting:

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